Meeting Minutes

--Updated 12/20/2006-
**General Meeting November 9, 2006***
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General Meeting Minutes Nov 9, 2006 (New)
General Meeting Minutes Oct 3, 2006
General Meeting in Sept - Banquet
No General Meeting in August
General Meeting Minutes July 11, 2006
General Meeting Minutes June 6, 2006
General Meeting Minutes May 2, 2006
No General Meeting in April, 2006
General Meeting Minutes Mar 7, 2006
General Meeting Minutes Feb 7, 2006
General Meeting Minutes - 2005
General Meeting Minutes - 2004

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Lincoln Hills Senior Softball Association

Minutes of General Meeting

Kilaga Springs, Presentation Room

June 6, 2006

1. The meeting was called to order by President, Steve Russo, at 3:05 PM. Board members present in addition to Steve Russo were: Nick Fox, Bob Fernandez, Barry Kendrigan, Brad Schall and Larry McMaster. Joe Spinali was not available. A total of 65 members attended, which was enough to constitute a quorum. The quorum requirement was 60 based on our current membership of 240 members. A copy of the attendance sheet is attached to the file copy of the minutes as Atch 1. Steve asked the new members to introduce themselves. Five new members stood up and were welcomed to the LHSSL. Steve Russo then asked for approval of the minutes for the previous two meetings. The minutes were unanimously approved.

2. Stan Young then spoke and thanked all of those who helped make Opening Day a rousing success. Stan was then thanked and warmly applauded for his efforts. Stan noted that the July 4^th Parade in downtown Lincoln was coming up and asked for volunteers to help out with the carrying of flags and banners. He also wants to decorate two golf carts to participate in the parade as well.

3. Treasurers Report: Barry Kendrigan gave his financial report which included the current account status of $18,768. For the month of May there was a net income of $3615 with net expenses of $4156. There will be a slight loss of $600 for Opening Day, however, the delay due to bad weather cause some of the higher than expected expenses. Detailed financial information is always available to members upon request.

4. Committee Reports:

· Wellness: Larry reported that many of our members were recovering from various surgical procedures. Tom Barrett-Smith broke and ankle in a rec league game. Bill Bigone suffered a cracked rib in a collision with one of his teammates in a tournament game.

· Uniforms and Equipment: No significant issues to report.

· Rules:

· Bob Fernandez briefed that a new HR rule would go into effect on July 1. Under this rule, any ball hitting on or above the horizontal line between the lower and upper sections in LF would henceforth be called a Home Run. Bombs Away! He also explained a new amendment to the Mercy Rule. The amendment is a follows: Should the home team come to bat in the bottom of the sixth inning, trailing by 15 runs or more, it shall be declared that this at bat will be an open inning. The home team must either tie or go ahead during this at bat or the game is declared over. This rule supercedes the five run limit normally fixed for an inning other than an open inning. If a team ties or goes ahead, the visiting team will have its normal open inning in the top of the seventh and regardless of the outcome of its at bat, the game will be over at its conclusion. The final item discussed was the Heat Rule which is intended to protect our players from playing in health threatening heat conditions. We have set the temperature at 102 degrees after which play will be discontinued. The question is: how do we measure the heat. A new thermometer has been purchased with a remote sensor. We now have to determine where we will set the remote thermometer and how we will measure the temperature. At this point we have not decided how to set up the master and remote thermometers.

5. Old Business

Field Maintenance: The new mat on the right hand batters side has been raised a few inches and the left side mat will be raised as well in the coming week. So far, the batters boxes have been greatly improved by these new mats. Bob Fernandez also mentioned that we will limit the drag brushing of the infield to one swipe up and one back using the three brushes every other game. This will, hopefully, reduce the amount of dirt loss on our infield. We will also water between games more frequently.
Defibrillator: Since we can no longer use the unit bought for the league and must use the ones provided by Del Webb we will try to sell ours for whatever we can get. Dr Pat Jewell will handle this for us.

6. New Business:

Scholarships: We will provide scholarship funds totaling $1500 to deserving students at Lincoln High School. We believe the money will be divided among four students. An additional scholarship in the amount of $1500 will be provided to Anthony who works on the field maintenance crew for Del Webb. Anthony is working his way through college and very deserving of our support.
New Awning for Home Base Dugout: Don’s Awnings, one of our team sponsors, will install a new awning to protect us from those nasty mid-afternoon sun rays. While much of the work and materials will be donated, some financial support from the league will be provided. The details have yet to be finalized at this point.
End of Summer League Banquet: The Banquet will be held in the OC Ballroom on Sept 25^th. The food will be catered by the Meridians. At this point the league intends to pay for the cost of the food for all members and their spouses/significant others. Due to limited seating no guests will be allowed this year.
Replacement Board Members: In accordance with our Rules and Regulations, there will likely be four new Board members this fall. Having served two years, Fox, Russo, Schall and McMaster will be stepping down. An Ad Hoc Committee consisting of 4 General Members and one Board Member will be appointed to conduct a search for replacements. The committee will be announced at July’s General Meeting.

7. Open Forum:

Jeff Greenberg asked what could be done about smoking in and around Del Webb Field. Nick Fox responded that this question had previously been raised and no one could find any language in the CCRs that would prohibit smoking in the field area. Jeff asked if he could pursue the issue and do some additional research on this issue. He was told that would be fine and to report back to the Board with his findings.
Telephone Line for the Scorer’s Roost: The question was asked if we could get a phone line in the roost so that emergency calls could be made from there if needed. Marshall Crandall volunteered to look into what it would take to install a line.
League Caps: Nick commented that anyone who joins the LHSSL is entitled to a league cap even if they not on an a rec league team.

A motion to adjourn was passed at 4:00 PM.

8. The next general meeting will be held in Presentation Hall at Kilaga Springs on Tuesday, July 11th at 3:30 PM.

Respectfully submitted,

Nick Fox, Secretary

Attachments:

Attendance Sheet

Lincoln Hills Senior Softball Association

Minutes of General Meeting

Kilaga Springs, Presentation Room

May 2, 2006

1. The meeting was called to order by President, Steve Russo, at 3:05 PM. Board members present in addition to Steve Russo were: Nick Fox, Bob Fernandez, Barry Kendrigan and Joe Spinali. Brad Schall and Larry McMaster were on vacation and unavailable. A total of 33 members attended, which was insufficient to constitute a legal quorum given our current membership of 238 members. A copy of the attendance sheet is attached to the file copy of the minutes as Atch 1. Steve asked the new members to introduce themselves. No new members were on hand.

2. Stan Young discussed Opening Day preparations. He confirmed that George Bungarz’ group, Hard Travellin’, would be performing following the games. All other activities were on track. Vern D. then followed and reported that ticket sales had reached $4900 and was hoping for more sales. The Concert was going to be reported in the Sac Bee and the Lincoln Messenger and on Channel 19.

3. Treasurers Report: Barry Kendrigan gave his financial report which included the current account status of $19,309.79.

4. Committee Reports:

· Wellness Committee: Nick reported that Dick Rooney was recovering from shoulder replacement surgery, Paul Brown was recovering from knee replacement surgery, Martin Rubin was preparing for his second knee replacement surgery, and Ben Hovis was on the mend from hip replacement surgery. We wish them all a speedy recovery.

· Uniforms and Equipment: No significant issues to report.

· Rules: Bob Fernandez reported all was going well so far with summer league and the new rules. Games were mostly finishing on time or early. The new batting boxes were experiencing some problems but Bob was working with the maintenance crew to have them properly placed and maintained.

5. Old Business

Field Maintenance: Bob reported on a number of field maintenance projects that have been or were in the process of being completed.

New tile floors in the scorer’s roost
New shade screens in the scorer’s roost
Fungus killer put down
Foul lines to be sprayed with new sprayer
Sprinkler system improved with better coverage
Pitcher’s rubber replaced
Two new batter’s boxes
1800 lbs of turfus (field covering agent) laid down
New sod where needed
Water lines installed in both dugouts for misters

Bob also noted that the first base dugout may be getting a new awning. He was in the process of getting an estimate and a plan for installation to determine if it was practical.

6. New Business:

July 4^th Games: Nick briefed everyone that the City of Lincoln would be coming out to play at 1PM on July 4^th. We will be putting together an All Star team. Steve Russo will put together the team with mostly current managers as players. Nick reported on a plan to make it a full softball day by having the 6 travel and tournament teams play in three preliminary games. Details needed to be worked out but all the travel teams were supportive of the idea. Stan Young volunteered to coordinate the days’ activities. More details will be presented in June’s general meeting. The membership heartily endorsed the plan.
Incorporation of the LHSSL: Nick informed the membership that the CAM had recently presented us with a letter which noted their concern with the fact that the LHSSL is incorporated as a tax exempt corporation. This concerns the CAM from a liability standpoint. It was agreed that we needed to look into the implications of our complying with the CAM and essentially disestablishing ourselves as a tax exempt entity. It was proposed that we call upon some of our senior members who have experience with our original efforts in incorporating ourselves and ask them to present us with the pros and cons of complying with the CAM’s wishes. Ed Sorensen was mentioned as a possible choice to head up this effort.
End of Summer League Banquet: The Banquet will be held on Sept 25^th in the main ballroom of the Orchard Creek Lodge. A contract to cater the event is being finalized with the Meridians. Brad Schall is heading up this effort.
Scholarship to the City of Lincoln: Vince Del Pozzo asked if we intended to present scholarship checks as we have in the past to worthy graduates of Lincoln High School. The response was that it would depend upon our financial status following Opening Day and considering the expenses remaining for the balance of the year.
League Flag: Ray Blasquez reported that our league flag which was greeted with much praise on opening day has been approved by all relevant governing bodies within the CAM. Congrats again to Ray for his great idea and Gary Hicks for his wonderful design!

7. A motion to adjourn was passed at 3:15 PM.

8. The next general meeting will be held in Presentation Hall at Kilaga Springs on Tuesday, June 6th at 3 PM.

Respectfully submitted,

Nick Fox, Secretary

Attachments:

Attendance Sheet

Lincoln Hills Senior Softball Association

Minutes of General Meeting

Orchard Creek Ballroom

Mar 7, 2006

1. The meeting was called to order by President, Steve Russo, at 3:05 PM. Board members present were: Nick Fox, Bob Fernandez, Barry Kendrigan, Brad Schall and Joe Spinali. Larry McMaster was on vacation and unavailable. A total of 75 members attended, which was sufficient to constitute a legal quorum given our current membership of 216 members. A copy of the attendance sheet is attached to the file copy of the minutes as Atch 1. Steve requested approval for the Feb 2006 meeting minutes. A motion was made, seconded and unanimously approved. Steve asked the new members to introduce themselves. Each was welcomed warmly to our league.

2. Steve announced that the Sun Eagles had requested and been approved to form a 70s team. They were welcomed to our slate of travel and tournament teams.

3. Stan Young reported on the status of Opening Day preparation activities. All seemed to be on track. Flyers have been prepared and were being handed out. A cruise to Baja Mexico, donated by AAA, was announced. Vern D. briefed the members on how ticket packages will be passed out. He said he would have volunteers at the park in the afternoon to receive ticket sales money. Finally, he asked for volunteers for the cleanup committee.

4. Treasurer’s Report: Barry Kendrigan, League Treasurer, noted that we currently had $20,011.63 in our bank account as of Feb 28^th. Income for the month of Feb was $9000 with most of it coming from member’s dues. Team sponsors contributions had all been received. We expect to be at 100% for promotional sponsors soon as well. The report was unanimously approved.

5. Committee Reports:

· Uniforms and Equipment: Uniforms on March 13^th. Photos will be taken on March 15^th. New uniforms are in for Roseville Lincoln Mercury and Don’s Awnings. Bob Fernandez reported on a new concept for the home plate batter’s box. It is a permanently installed heavy artificial turf batting platform. The concept was approved and one will be ordered – hopefully in time for opening day. Opening Day game schedules have been developed and will be posted on the website.

· Rules: No report.

6. Old Business

AED: One training class has been completed and another has been scheduled for Mar 28^th if anyone wanted to sign up. The four new AEDs will be available for sign out at Kilaga Springs as required as long as the user had a valid Del Webb ID and current CPR/AED card.
New League Flag: Ray Blasquez said the new flag will be available for Opening Day. It will be presented in a ceremony.
Field Maintenance: DWF will be closed for maintenance during the period Mar 29-31 to prepare the field for Opening Day. Steve was asked if rained out games will be made up. He said he would look at it5. New Business:

7. A motion to adjourn was passed at 3:55 PM.

8. The next general meeting will be held in Presentation Hall at Kilaga Springs on Tuesday, May 2 at 3 PM.

Respectfully submitted,

Nick Fox, Secretary

Attachments:

Attendance Sheet

General Meeting Feb 7, 2006

Lincoln Hills Senior Softball Association

Minutes of General Meeting

Orchard Creek Ballroom

Feb 7, 2006

The meeting was called to order by President, Steve Russo, at 3:05 PM. Board members present were: Nick Fox, Larry McMaster, Bob Fernandez, Barry Kendrigan. Brad Schall and Joe Spinali were unavailable. A total of 93 members attended, which was sufficient to constitute a legal quorum given our current membership of 172 members. A copy of the attendance sheet is attached to the file copy of the minutes as Atch 1. Steve requested approval for the Nov 2005 meeting minutes. A motion was made, seconded and unanimously approved. Steve asked the new members to introduce themselves. Each was welcomed warmly to our league.

2. Treasurer’s Report: Barry Kendrigan, League Treasurer, presented the 2006 Budget for approval. A motion was made and seconded and the budget was unanimously approved. See Atch #2 for copy of the budget. Ben Hovis, our sponsor coordinator, added that we have enough sponsors lined up to support 16 teams if the number of players supported that number. A decision will be made upon completion of the membership drive as to how many teams we will require. Barry then presented our current account status which totaled $15,489.91 as of Jan 31, 2006. See Atch 3 for details.

3. Committee Reports:

· Wellness: JR Jackson is recovering from shoulder surgery; Al Bossert will be undergoing hip replacement surgery as is Ben Hovis. Martin Rubin will undergo knee replacement surgery on Mar 1. Jeff Greenberg’s mother passed away. Our thoughts and prayers are with each of our members named above.

· Uniforms and Equipment: Larry McMaster said we need to get applications in ASAP to help us determine the number of teams we need to field. The caps will be white with black lettering and a black bill. New uniforms will be required for Andrews Lincoln-Mercury who has changed their name to Roseville Lincoln-Mercury.

· Rules: Bob Fernandez reported 9 new rules were approved for Summer League play. The rules were developed by the Rules Committee who is made up of 9 league members. They will be posted at the field before the first game. There was some discussion on keeping the 1 ball, 1 strike rule in effect. Some members did not like the 1 and 1 rule but Bob explained that there would be a rule change that would allow one “free” foul ball when the batter has two strikes on him/her. Some questions were asked with regard to schedule options. Jeff Greenberg noted that McBean Field in Lincoln was being refurbished. He suggested that we consider playing some games there which would enable us to play fewer afternoon games. The BOD remarked that when the field is finished we would look at it and discuss the issue further at that time.

· Activities: Stan Young noted that preparations were well underway for Opening Day. Some nice prizes have been purchased including a lap top computer and digital camera/printer.

4. Old Business

AED: Steve reported that the AED issue has been resolved with the CAM. The CAM has agreed to procure 4 units to make available to us. The LHSSL will not be required to purchase any units. The CAM will also provide training for our members. Our requirement will be to pay for half of the cost which is $35 per trainee. Two classes have been scheduled. Anyone can sign up for the training.
New League Flag: Ray and the Flag Design Committee made up of Ray, Nick Fox and Judy Hovis have selected the design for the flag from many applicants. The winning design was submitted by Gary Hicks. The flag design submitted by Gary was revised somewhat by the committee but the basic design will remain. The flag will be unveiled at Opening Day.
Field Maintenance: DWF will be closed for maintenance during the period Feb 20 – Mar 10^th at the earliest. If bad weather prevails during this period the closure could be extended. A number of field improvement projects will be accomplished by Del Webb in addition to the recently tiled scorer’s area. Some of the projects include the following: cementing in the bike rack, replacing the protective cover on the clock, installing water and electrical outlets in the dugouts, installing an electrical outlet down the RF line for the pitching machine, replacing the batters box dirt with fine, hardened clay, doubling the width of the foul lines and improving the coverage of the sprinkler system. Some resodding and seeding will also take place.

5. New Business:

Sun Eagles: Cliff Eppard noted that the Sun Eagles were forming a 70s team. It will be a new and separate team and will participate in tournaments. They have scheduled 4 tournament games so far. He asked that any interested players contact him for a tryout.

6. Open Discussions:

· Playoffs for Summer League: One member recommended that the home team for each game should be the one with the better record

7. A motion to adjourn was passed at 4:15 PM.

8. The next general meeting will be held at the Orchard Creek Ballroom on Tuesday, Mar 7 at 3 PM.

Respectfully submitted,

Nick Fox, Secretary

Attachments:

Attendance Sheet
2006 Budget
Financial Report