LHSSL GENERAL MEETING MINUTES

Tuesday, September 2, 2008

3:00 PM – Kilaga Presentation Hall

1. Call to Order

J. R. Jackson, President, called the meeting to order at 3:02 pm. Board members present in addition to J. R. Jackson were: Vince Del Pozzo, Chris Berney, Barry Kendrigan, Montie Boatwright, Bruce Briggs, and John Bush.

• A total of 52 members attended the meeting, which are 12 below the required quorum of 64. A copy of the attendance sheet is attached to the file copy of the minutes.
• J.R. asked for approval of the August 5, 2008 minutes, which were approved unanimously.

2. Board Committee Reports

New Board and Positions, League Championship T-Shirts & Pins, All-Star Pins, Honoring Volunteers, Honoring Retiring Board Members – J.R. Jackson

• New Board Members and Positions: Congratulations to the Board

• John Bush – President
• Dar Gallaway – 1^st Vice President
• Marty Rubin – 2^nd Vice President
• Commissioner - Stan Young
• Player Rep – Montie Boatwright
• Treasurer – Bruce Briggs
• Secretary – Steve Russo
• Championship teams will receive T-shirts at the end of the September 19 game.
• Winning team: Players will receive pins at the banquet.

• Honoring Volunteers: Many thanks to the following individuals for their countless contributions to our league:
• Sandy Datzman
• Dennis Ratay
• Laverne and Stan Young
• Ron Olson
• John Moran
• Nick Mastrella
• Vince Del Pozzo
• J.R. made comments regarding the retiring Board members (Barry Kendrigan, Chris Berney, J.R. Jackson, Vince Del Pozzo) and current Board members (John Bush, Bruce Briggs, and Montie Boatwright).

Financial Report, Sunday Practice – Barry Kendrigan

Opening Balance as of 7/31/08 $19,459.17

Income: $ 581.61

Expenses: $ 1,516.35

Balance 8/31/08 $18,524.43

Motion made and seconded to approve the financial report. Unanimously approved.

A copy of the Income/Expense Report and Register Report are included as attachment #2.

• T-Shirts will be sold at the play-off and championship games.
• Sunday workouts will continue through the end of September (except for this weekend due to Sun Eagles tournament). Starting the first Sunday of October the time will change from 10 am to noon.
• Club Expo will be on September 26 and our club will be participating at the event.
• Brad Schall made a presentation regarding the Sun Eagles tournament this weekend. Support the Sun Eagles by attending the games and buying drawing tickets.
• Schedule for games the last week of the league are on Wednesday and Friday.

Play-Offs, Field Conditions, Hot Dog Days – John Bush

• Playoffs: Double elimination to determine the divisional champs.
• Championship game will be one game only on September 22 at 10 am.
• In the event of a tie we’ll use the international tiebreaker procedure.
• Playoff schedule will be posted on the web site after Friday’s games.
• All-Stars: the 2 managers of the divisional winners will manage the All-Stars.
• Scoreboard: the order was “lost” by the company. The scoreboard has been reordered and should be installed in mid-October.
• Outfield Turf: maintenance had a “guru” evaluate the turf, and he stated that it is in excellent shape for the amount of play. Maintenance is dealing with fungus and Bermuda.
• Infield: during the “rest” time between September 22 and October 13 the maintenance crew will be disking the field, leveling, and re-rolling it.
• Preventive maintenance will be ongoing during the next few months. Some of the fascia may need minor repairs and the shade structure will be painted. Sprinklers will be fixed and adjusted.
• League standings as of August 27 are on the website.
• Hot Dog Days:
• September 8 – soda & water
• September 10 and 12: hot dogs
• September 19: Umpqua Bank will provide free ice cream
• September 22: coffee and donuts

Sponsors, Scorers – Bruce Briggs

• Tracking three potential new sponsors. Several current promotional sponsors may not be able to continue in the future.
• Many thanks to the scorekeepers who volunteered extra hours to work in the score booth.

Banquet, Wellness, Winter Draft & Rating Committee – Montie Boatwright

• Wellness
• Good to see Jack Kelly at our meeting after having surgery for a pacemaker.
• Pete Savoia’s wife fell and broke her wrist.
• Gail Hurlbut, Dale’s wife, had a mild stroke and is at home.
• Ron Rodda’s wife had major surgery.

You are in our thoughts and best wishes for a speedy recovery.

• Banquet: Monday, September 22 after All-Star games.
• Entertainment: Special events will include a comedian, great dinner, and George Bungarz’s band.
• The Association will not allow us to enter the banquet room until 5:50 pm.
• Committee completed comprehensive ratings of league players.
• 154 people have committed to playing winter ball. As of current date, plan on 10 teams (15 or 16 players per team with 11 in the field). If additional members sign up for winter league, the Board may increase the number of teams.
• Managers for winter league: Thanks to Dave Alley, Dick Malling, John Habein, Dave Ramm, Stan Young, Nick Eterovich, Roland Cavin, Dar Gallaway, Ron Greeno, and Ron Swenson.

All -Star Teams – Vince Del Pozzo

• Vince made comments regarding Board.
• All-Star players selected by the teams. Games will be on September 22 starting at 8:30 am. Each game will be 9 innings with 16 players on each team.

3. Old Business

• Pete Savoia gave an updated report on the synthetic turf. Pete stated that the committee is getting estimates from a couple of vendors ranging from $100,000 to $150,000.
• Negative factor: teams that have played on the synthetic turf stated that heat would be an issue.
• Member stated the league might have to be responsible for 75% of the cost.

4. New Business

· Member asked a question regarding draft for the summer league and suggested that a committee review both draft systems and ask for a vote in January or February. Montie said the Board would take that suggestion into consideration.

· Question regarding taking down and putting up the shade screens each season (cost approximately $700 a year).

5. Open Forum

· Stan Young thanked his field “crew” John French, Jim Wyatt, Frank Castellano, Bob Kelly, and Don Massey. Fantastic job guys!

· Fishing Derby for kids 12 and under. The group needs mentors, and Stan Young asking for 4 or 5 guys on September 20 starting at 9:00 am for a half day. Get a free breakfast and help a kid catch a fish!

Next general meeting: Tuesday, October 7, 2008 -- 3:00 pm – Orchard Creek – Heights & Gables Room

Meeting adjourned at 3:59 pm.

Respectfully submitted,

Chris Berney, Secretary

(I am “retiring” as Board secretary. Many thanks for allowing me to serve on the Board the past two years. It was a great experience!).

Attachments:

1. Attendance

2. Monthly financial reports